Do you work with Dentrix, Eaglesoft, or Open Dental?

Yes. We bill inside the practice management system you already run and reconcile it to your accounting ledger monthly so production, collections, and the bank all agree.

Can you audit our contractual adjustments?

Yes. Adjustment drift after a fee schedule renegotiation is one of the most common silent losses in dental, and we check allowed amounts against the schedule in force.

Do you handle multi-location or DSO groups?

Yes. Each location is tracked as its own profit center with a consolidated roll-up, so you can compare performance across sites on the same definitions.

How do patient balances get handled?

On a defined statement cadence with a written escalation point you approve, so balances do not quietly age into bad debt.

Healthcare practice guide

Billing, Books, and Payroll for Dental Practices and DSOs

Production versus collection, plan maximums, and the write-offs nobody tracked.

Dental practices track production obsessively and collections loosely. The gap between the two is where the money goes: contractual adjustments taken without checking the fee schedule, benefit maximums exhausted mid-treatment, and patient balances that age past the point anyone will pay them.

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Your practice

Set once — every healthcare tool below pre-fills from it and it stays with you for this visit.

Facility typeStateRendering providersCounted as providers

Collection ratio target: 98%+
Days in A/R target: Under 30
Over-90 A/R: Under 12%

Where the money leaks

Fee schedule drift

Adjustments posted to the old contracted rate after a plan renegotiated. We reconcile allowed amounts to the current schedule.

Benefit maximums

Treatment planned past the annual maximum becomes a patient balance nobody warned the patient about.

Unposted patient balances

Statements that stop after one cycle turn collectible balances into bad debt.

How we run it

1
Breakdown of benefits
Verified per patient before treatment planning, including remaining maximum and frequency limits.
2
Claim submission with attachments
Radiographs and narratives attached up front so the claim is not held for records.
3
Adjustment audit
Every contractual write-off checked against the current fee schedule.
4
Patient balance cycle
A real statement cadence with a defined escalation point, not a single reminder.
5
Production-to-collection reconciliation
Monthly report showing what was produced, adjusted, collected, and still outstanding.